The Development Coordinator works in partnership with the program team, Development Director, Executive Director, and volunteers to oversee our annual events, assist with data analysis for grant proposals and reports, manage donor data confidentially, and provide administrative support to the Development team and Executive Director.

Job Description: 2021
Job Title: Development Coordinator
Department: Development
Employment Class: Full-Time, Regular
Pay Status: Exempt
Salary Range: $40,381 - $48,000
Expected Hours: Minimum 40 hours/week
Dates of Employment/Start Date: ASAP, June/July 2021
Reports To: Development Director
Housing Available:  No

At Keystone Science School, we believe that the power of inspiring curiosity and critical thinking, through the lens of science, changes lives and strengthens communities. We create future leaders who can problem solve and work together in an ever-evolving world and workplace environment.

Located in the Colorado Rocky Mountains, Keystone Science School’s historic campus serves as base camp for our diverse suite of inquiry-based learning programs. We combine hands-on science education with outdoor adventure to create engaging experiences for our students. At KSS, we change lives, we bring fun and laughter to everything we do, we care about each other and those we serve, we strive for excellence, we offer competitive compensation and generous benefits, and we are committed to serving students from diverse backgrounds. We’re proud to be Summit County’s #1 Best Non-Profit and #2 Best Place to Work (2019)! Visit KeystoneScienceSchool.org to learn more!

Program Overview and Job Summary:

Keystone Science School’s strong brand is built on a longstanding reputation of providing high-quality educational and character-building programs to youth and adults for over 40 years. A key element to our success is in our capacity to fundraise through events, grant writing, and strong relationships with generous individuals. The Development Coordinator works in partnership with the program team, Development Director, Executive Director, and volunteers to oversee our annual events, assist with data analysis for grant proposals and reports, manage donor data confidentially, and provide administrative support to the Development team and Executive Director. A key piece of this position requires the ability to use various software systems to accurately track donor giving and ensure donors are acknowledged appropriately.

The most successful candidate will be adept at managing high volumes of data confidentially, problem-solving efficiently, and applying excellent interpersonal skills to a broad audience.

Three key strengths we seek in the ideal candidate are:

• Impeccable and efficient attention to detail;
• Exceptional communication (both written and verbal) and interpersonal skills;
• An understanding of development/fundraising and event management best practices.

Keystone Science School invites candidates to apply who are energetic, enthusiastic, smart, hard-working, self-directed, dedicated, and fun. Our tagline, Science. Adventure. Fun! summarizes what we seek in our employees: passionate about our work, willing to seek adventure and take risks to improve KSS, and able to laugh along the way. We work hard so we can play hard!

ESSENTIAL DUTIES AND RESPONSIBILITIES

Main areas of focus:

• 40% Donor data management;
• 40% Event management;
• 10% Grant support;
• 10% Development and general administrative support;
• Other duties as assigned.

Donor Data Management

• Manage and maintain donor database to include basic donor information, donations, and donor acknowledgements;
• Prepare and provide donor metric reports utilizing DonorPerfect to the Development Director and Executive Director that drive development decisions and actions;
• Work in partnership with the Staff Accountant to reconcile monthly donations between DonorPerfect and QuickBooks to ensure all donors are entered and appropriately acknowledged;
• Manage in-kind donations including tracking, gift acceptance, and gift acknowledgements;
• Collaborate with the Marketing Department to maintain donor email lists and edit monthly donor newsletters;
• Manage the successful execution of an annual Fall Mailing solicitation to donors through coordinating the overall milestones to completion and the compilation of the mailing list;
• File all donation-related paperwork.

Event Management

• Successfully engage and work with KSS’s volunteer event committees by drafting committee agendas and preparing meeting materials to more efficiently manage events;
• Provide administrative and management support for special events including donor data management, registrations, guest lists, in-kind tracking, and mailings;
• Draft event marketing and social media with the support of the Marketing Department;
• Prepare Final Reports for events that illustrate effectiveness of the event in terms of financial goals and impact;
• Solicit and obtain items for annual silent auction.

Grant Support

• Assist Development Director in compiling and analyzing year-end program data for Final Reports.
• Proofread grant requests and reports on an as-needed basis.

Development and General Administration Coordination

• Actively use data to inform decisions on the efficacy of campaigns, events, and appeals;
• Schedule meetings on an as needed basis for KSS Executive Director;
• Schedule KSS Board Meetings and communicate to board members; and
• Manage board paperwork related to on boarding and off boaring including annual signed packets and other required paperwork.

The minimum requirements in knowledge, skills, and abilities for the candidate of our choice:

• SUPERB attention to detail and highly efficient with excellent organizational skills;
• Possess a strong command of written and verbal communication;
• Effectively interacts with people of diverse backgrounds and different levels of experience;
• Ability to handle highly confidential information in a professional manner;
• Interacts professionally with donors and Board members by being on time, adequately prepared, and maintaining a professional appearance;
• Strong work ethic and will work until the job is complete;
• Effectively manage a high-volume workload in a fast-paced, changing environment;
• Demonstrated ability to increase productivity and continuously improve methods, approaches, and
• departmental contributions;
• Possess a disciplined process of skillfully conceptualizing, applying, analyzing, and evaluating information;
• Committed to continuous learning;
• Demonstrated ability to see the big picture to provide useful advice across the organization.

Our required education, experience, and certifications:

• Bachelor’s degree from a four-year college or university;
• Minimum of 3 years of relevant work experience;
• Current First Aid and CPR certification or ability to obtain within 60 days of employment;
• Excellent driving record and a valid driver’s license;
• Must be able to successfully pass a comprehensive background check.

In addition to the above required talents, our ideal candidate will have these preferred skillsets:

• Desired computer skills include proficiency with Microsoft Office (Word, Excel, etc.), experience managing a donor database (DonorPerfect preferred), familiarity with QuickBooks (non-profit accounting version);

Travel expectations:

This position does not require travel outside of Summit County on a regular basis.

The physical demands of this position:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to feel, handle, or hold objects, tools, or controls; reach with hands and arms; and talk and hear.

Our work environment:

• The work environment characteristics described here are representative of those that must be met by an employee while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the employee to work in close contact with their teammates and children. Staff will be expected to adhere to dynamic health guidance and policy set forth by KSS while working with children during a global pandemic. The noise level in the work environment is usually moderate but varies seasonally due to programs and staffing on campus. While performing the duties of this job, the employee often works outside and drives vehicles in various weather conditions.

Compensation:

• Salary range is $40,381 - $48,000 per year depending on experience, plus a generous benefits package including:
• 75% employer-paid medical and dental premiums for the employee and dependents;
• 100% employer-paid short- and long-term disability, $50,000 life insurance policy with matching AD&D benefit;
• Up to 120 paid PTO hours, 96 paid sick hours, and 80 paid holiday hours, pro-rated based on hours worked;
• 401K retirement savings plan with a 3% employer match contribution;
• Discounts for family members on KSS programs, plus access to outdoor industry pro deals and a discounted ski pass.

Ready to find yourself at the heart of Science. Adventure. Fun? Apply now!

Equal Employment Opportunity

Keystone Science School is committed to building a diverse, equitable, and inclusive community, and we seek to recruit, develop, and retain the most talented people from a wide variety of backgrounds. We prohibit discrimination and harassment of any type, without regard to race, color, national or ethnic origin, sex, gender identity or expression, sexual orientation, pregnancy, age, religion, disability, veteran status, genetic information, or any other characteristic protected by law.